SharePoint 2010: Unable to save managed metadata

benjaminprins Office 365

A customer was unable to save or change any managed metadata fields within a specific site collection on a SharePoint 2010 environment. The customer did not get any error message or warning. The situation was as follows.

1. The user edited an item and changed a managed metadata field.
2. The user saved the changed item.
3. No error message was generated and the managed metadata field was not changed.

Solution

SharePoint uses a hidden list called the TaxonomyHiddenlist to cache all the available taxonomy terms for a specific site collection. By default NT AUTHORITYAuthenticated Users has read permissions to this list. In the customers case the default permissions where somehow removed or never set. The issue was resolved by granting NT AUTHORITYAuthenticated Users read access to the TaxonomyHiddenlist.

Taxonomy Hidden list details

1. The TaxonomyHiddenList is located on the root site of every site collection. The URL is http://[site collectionURL]/lists/TaxonomyHiddenList.
2. The TaxonomyHiddenList contains all the terms and keywords used withing the current site collection.
3. SharePoint uses the list as a cache, by caching the terms in the hidden list there is no need to query the managed metadata service all the time.
4. A taxonomy term is cached when a term has been used in a list. The following values are stored for every cached term.

TaxonomyHiddenListFields

Show Pictures with Slimbox in SharePoint

benjaminprins Office 365

Pictures are an important part of a SharePoint site, it enriched the otherwise plain look and feel. With a little extra effort we can integrate Slimbox to show the pictures in a very slick and modern way.

Solution

1. Download Slimbox2 and jQuery, in this example I used jQuery 1.8.3 uncompressed.
2. Save the files in the Style Library of SharePoint. Note that not all the Slimbox files are required to be stored in SharePoint.
3. Include the jQuery javascript, the Slimbox javascript and the Slimbox CSS to the page, page-layout or the master page.

<script type="text/javascript" src="js/jquery.js"></script>
<script type="text/javascript" src="js/slimbox2.js"></script>
<link rel="stylesheet" href="css/slimbox2-rtl.css" type="text/css" media="screen" />

5. Create a picture library and save a couple of pictures to the library. The picture library will provide the necessary thumbnails without any extra effort.
6. Add a CQWP to a page and query the pictures.
7. Create a XSLT that shows the small thumbnails of the pictures, for example in a banner view.

Slimbox Result 1

8. I created two variables for the default SharePoint Thumbnails, Thumbnail_w and Thumnbail_t. And used the following code to show the small thumbnail with a Slimbox link to the bigger thumbnail.

<a href="{$Thumbnail_w}" rel="lightbox" title="{@Title}">
   <img src="{$Thumbnail_t}" alt="alt" class="PhotoAppThumbnail" />
</a>

9. Also note that the title field is added to the Slimbox link, the title will be displayed on the Slimbox overlay.

Result

Slimbox Result 1

SharePoint 2013 Editable column in the Dataview and Quickedit

benjaminprins Office 365

With the dataview and Quickedit view user are able to quickly edit multiple items and columns. The following overview contains a list of which columns are editable. Remember depending on the SharePoint 2013 version and updates different columns might be editable.

Overview

Column Type SP 2013 Cloud SP 2013 Onpremise
Title Editable Editable
Single Text Editable Editable
Multiple lines of Rich Text Editable Editable
Multiple lines of plain Text Editable Editable
Choice Editable Editable
Numbers Editable Editable
Currency Editable Editable
Date and Time Editable Editable
LookUp Editable Editable
Checkbox Editable Editable
Person and Group Editable Editable
Hyperlink Editable Editable
Hyperlink as Picture Editable Editable
Managed Metadata Editable Editable
Task Outcome Not Editable Not Editable
Calculated Not Editable Not Editable
Content type Not Editable Not Editable

SharePoint Designer: Clearing the cache

benjaminprins Office 365

SharePoint Designer sometimes is out of sync with SharePoint. SharePoint Designer will incorrectly show items as checked out (or checked in) and refuses to be update with the actual status. In some cases the following error will be shown when trying to check out/in an item.

“Cannot perform this operation. The file is no longer checked out or has been deleted.”

Solution
The solution to this problem is to clear the cache of SharePoint Designer.

1. If opened close SharePoint Designer
2. Open the folder %APPDATA%MicrosoftWeb Server ExtensionsCache
3. Delete the contents
4. Open the folder %USERPROFILE%AppDataLocalMicrosoftWebsiteCache
5. Delete the contents
6. Problem solved.

SharePoint Default value for multi line column

benjaminprins Office 365

By default SharePoint gives you the option to set the default column value for a lot of different type of columns. Unfortunately is this option is not available for the multi line column.
But with jQuery and a bit of JavaScript we can! This solution has been create in cooperation with Peter Heibrink.

Solution
1. Download the latest version of jQuery or the compressed jQuery
2. Save the Default Rich Text JavaScript to a JS file

<!-- 	TODO: Set reference to the jQuery.-->
<script type="text/javascript" src="[/...../jquery-1.10.2.min.js]"></script>
<!-- 	TODO: Set the varibale for the fieldname with the display name of the milti line column
	TODO: Set the HTML for the default value-->

<script type="text/javascript">
	jQuery(document).ready(function() {
		var fieldName="Body";
		var defaultText = "<b>Default value</b><br />This is the default rich text value...";
		if(jQuery('nobr:contains(' + fieldName + ')').closest('tr').find('input[id$="TextField_spSave"]').val() == "") {
			jQuery('nobr:contains(' + fieldName + ')').closest('tr').find('input[id$="TextField_spSave"]').val(defaultText);
		}
	});
</script>

3. Save jQuery and Default Rich Text JavaScript somewhere on SharePoint
4. Navigate to the SharePoint list where the multi line column needs a default value
5. Open the advanced library settings and set Launch forms in dialog to No.
DialogYesNo
6. Open the New item page for the list and edit the New item page
7. Add a content editor web part to the page with a Content link to the Default Rich Text JavaScript
ContentLink
8. Save the changed and add a new item!

Result
defaultRichValue

SharePoint 2013 Group by content type

benjaminprins Office 365

Just like SharePoint 2010 it is not possible with SharePoint 2013 to create a view with a ‘group by’ or ‘sort’ for the content type column with the help of the the user interface. Fortunately we can create the ‘group by’ content type view with the help of SharePoint Designer and a bit of code. Sorting the view on content type is not possible with this solution. When using this solution be aware of the following downside. When the view is modified through code, you should no longer edit the view through the user interface. When you edit the view through the user interface the code will be removed automatically.

Solution
1. Create through the user interface the view you need.
2. Set the Group By on the column Created.
3. Save the view.
4. Open the view with SharePoint designer in the advanced mode.
5. Find the following code.

<GroupBy Collapse="TRUE" GroupLimit="30"><FieldRef Name="Created"/></GroupBy>

6. Change Created into ContentType
8. Save the changes.

Result
???????????

Inhoudstype is dutch for Contenttype.