The updates for Office 365 keep coming and coming, Microsoft is not sitting still! I am very excited for the following new features. Note that some of these features are already live, being rolled out or still being developed.
Teams: New meeting experience
With the latest Teams update you can turn on the new meeting experience. Meetings and calls will than open in separate windows. Giving you the option to drag a meeting to a different screen and keep working with Teams on your second screen.
The meeting controls are moved to the top of the meeting screen and are always showing, always out of the way of the shared content and video.
The Large galleryview lets you see up to 49 video streams at once. This only works with 10 or more attendees who are sharing video.
I also want to highlight an older feature that most people don’t know about. That is the ability to zoom in on the shared content. Unable to read what the presenter is showing? Zoom into the content by pressing the Control-key and spinning the mouse scroll wheel.
With Contextual Search in Microsoft Teams you can find information very faster. You can search for content in a specific channel or chat by pressing CTRL + F. Search results will only contain messages and files found in the selected chat or channel!
Yammer: New experience is available worldwide
The new experience for Yammer is available worldwide! In my other blog post you can read about the new features.
Search: New user experience
Microsoft gave a preview of the new search user experience. We will be able to create our own vertical (similar to scopes) and filters. The verticals are in preview, so you might be able to use them already.
Microsoft is working hard to update Office 365 by adding new features and improving the overall user experience. I am very excited for the following new features. Note that some of these features are already live, being rolled out or still being developed.
The number of participants who can be viewed simultaneously in a meeting is now nine. This is a great update; this will help the meetings to go smoother.
You can now raise a hand in teams. By virtual raising your hand, you can signal to the speaker or organizer that you want to speak.
During a Teams meeting go to the options bar.
Click on the hand icon.
In Teams you can now instantly pop out your chat into a separate window! But thats not all you can also, resize, reposition, or close the window as you wish. You can pop out multiple conversations at the same time.
Click on the pop out icon to pop out the chat.
Modern Lists has been announced, at this moment it is unknown when it will be released. With Modern Lists the platform will reach a new level of flexibility and maturity, the possibilities seem endless.
The new Yammer is in public preview and it looks great. I listed a few of my favorites below. You can find all the details in the Microsoft announcement.
You can now pin your favorite communities (formerly known as groups) to the navigation for quick access.
The integration with Outlook, Teams and SharePoint has been update and works smoother.
You can brand Yammer with your company logo!
Posts can now be reported to make it easier to moderate your communities.
You can now search and filter easier.
Sensitivity labels for SharePoint and OneDrive
Sensitivity labels from the Microsoft Information Protection framework let you classify and protect your organization’s data, while making sure that user productivity and their ability to collaborate is not hindered. When the sensitivity label are created and associate protection policies like encryption and visual marking, then your end users simply label their important documents and emails. You can find all the details in the Microsoft announcement.
SharePoint Term Store
The SharePoint Term Store is being updated and one of the changes is now visible. The user interface has been modified to look cleaner and is easier to use. When you want to create more terms you will need to switch to the classical view. You can do this by clicking on the link called Return to classic.
With so many people working from home the need to stay connected is stronger than ever. Meeting online is a bit different, but with a few tips and tricks you will almost forget that you are not in the same room.
Be inclusive and use your video
Turn on your camera if your internet connection allows it. Now people can not only hear you but also see your facial expressions.
You can turn on/off your video before you join a meeting.
Click on the slider next to the video icon.
You can also turn on/off the video during a meeting.
Click on the video button.
Blur your background
In formal meetings the general advice is to blur your background. This will create a more official setting. For informal meetings this is less important and it might even stir up interesting conversation or create a more relax atmosphere.
Just before you join a meeting, you can activate the blur option.
Turn on the blur option and select a background.
You can also activate the blur function during a meeting.
Click on the …
Then on Show background effects (blur).
Custom blurred backgrounds
It is possible to add your own backgrounds. Simply open the setting Show background effects and upload an image.
Mute your microphone
Mute your microphone when you are joining a larger meeting. Only activate you microphonewhen you want to speak. This way there will be less ambient noise and the meeting will proceede more fluid.
You can mute/unmute your microphone before you join a meeting.
Click on the slider next to the microphone icon.
You can also mute/unmute your microphone during a meeting.
Click on the microphone icon.
With teams you can share content from your computer. There are many options for sharing content. You can share the whole desktop or a specific window. My advice is to close all windows that you don’t want to share and then share the whole desktop. In most meetings you want to share multiple things and switching between sharing option generates unnecessary disturbances.
Teams across Mobile platforms
Teams is available on multiple mobile platforms. You can access your files and meetings any ware anytime. This means that you can also join a meeting while sitting in the garden or on the couch.
A new Link web part has been added to the Team sites. With this web part you can add a link (website) to a page to create a link that displays information about the linked page.
The web part will create a clickabe tile that contains a title, description and a picture if possible of the linked page. The look and feel is the same as linking a web page in Slack or WhatsApp.
Open the home page of a teamsite
Set the page in the edit mode
Click on the plus icon and click on the Link web part
Provide the web part with a hyperlink and press enter. The web part will resolve the hyperlink and show some information of the website.
Click on the X next to the hyperlink to hide the hyperlink and save the changes